Privacy Policy
Tanit Services Ltd trading as Redbox Financial 124 City Road, London, EC1V 2NX Company No: 06354848 ICO Registration: CSN6362036 ICAEW Regulated Firm
Last updated: May 2026
This policy explains how Tanit Services Ltd trading as Redbox Financial collects, uses, stores, and protects your personal data. We are committed to handling your information responsibly and in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Who we are
We are Tanit Services Ltd trading as Redbox Financial, a chartered accountancy and fractional CFO practice regulated by the Institute of Chartered Accountants in England and Wales (ICAEW). We are registered with the Information Commissioner's Office under registration number CSN6362036. We are the data controller for the personal data we collect and process.
If you have any questions about how we handle your data, please contact us at contact@redboxfinancial.com or call 07897 020 977.
What personal data we collect
Depending on how you interact with us, we may collect and process the following categories of personal data:
Identity data — your name, job title, and company name.
Contact data — your email address, telephone number, and postal address.
Financial data — bank account details, tax reference numbers, accounting records, and other financial information you share with us in the course of our work together.
Technical data — IP address, browser type, and usage data collected when you visit our website.
Communications data — records of correspondence between us, including emails, call notes, and meeting records.
Marketing data — your preferences regarding receiving communications from us.
How we collect your data
We collect personal data when you contact us via our website, email, telephone, or social media. We collect data when you book a session, sign an engagement letter, or instruct us to commence work. We collect technical data automatically when you visit redboxfinancial.com using cookies and server logs. We may receive data about you from third parties such as referral partners, accountancy software platforms, or Companies House where relevant to our services.
Our lawful basis for processing
We process your personal data on the following lawful bases under UK GDPR:
Contract — where processing is necessary to deliver services you have engaged us to provide or to take steps at your request before entering into a contract.
Legal obligation — where we are required to process your data to comply with our legal or regulatory obligations, including under the Money Laundering Regulations 2017, tax legislation, and our ICAEW regulatory requirements.
Legitimate interests — where processing is necessary for our legitimate business interests, including business development, maintaining client records, and improving our services, provided those interests are not overridden by your rights.
Consent — where you have given us clear consent to contact you for marketing purposes. You may withdraw this consent at any time by contacting us at contact@redboxfinancial.com.
How we use your data
We use your personal data to deliver our professional services to you, to manage our client relationship and maintain accurate records, to comply with our legal and regulatory obligations including anti-money laundering requirements, to send you relevant updates or communications where you have consented or where we have a legitimate interest in doing so, and to improve our website and marketing.
Anti-money laundering
As an ICAEW-supervised firm, we are required under the Money Laundering Regulations 2017 to verify the identity of our clients and, in certain circumstances, to report suspicions to the National Crime Agency. We cannot be held liable for any consequences arising from our compliance with these obligations.
Who we share your data with
We do not sell your personal data. We may share your data with the following categories of third parties where necessary:
Our professional team, including associates and subcontractors who assist in delivering our services, all of whom are bound by confidentiality obligations.
Referral partners where you have consented to an introduction or where it is necessary to fulfil the service you have requested. We will always disclose the nature of any referral arrangement to you before making an introduction.
Accountancy and practice management software providers, who process data on our behalf as data processors.
ICAEW and other regulatory or statutory bodies where we are required to disclose information by law or professional obligation.
HMRC and other government bodies where required in the course of providing tax and compliance services.
We do not routinely transfer your personal data outside the United Kingdom. Where any transfer does occur, we ensure appropriate safeguards are in place in accordance with UK GDPR requirements.
How long we keep your data
We retain client data for a minimum of seven years following the end of our engagement, in accordance with HMRC requirements and our professional obligations. Marketing and enquiry data is retained for no longer than two years from last contact unless you become a client. We will securely delete or anonymise your data when it is no longer required.
Your rights
Under UK GDPR you have the following rights in relation to your personal data:
The right to access — you may request a copy of the personal data we hold about you.
The right to rectification — you may ask us to correct inaccurate or incomplete data.
The right to erasure — you may ask us to delete your data in certain circumstances, subject to our legal and regulatory obligations to retain it.
The right to restriction — you may ask us to restrict the processing of your data in certain circumstances.
The right to data portability — you may ask us to provide your data in a structured, commonly used format.
The right to object — you may object to processing based on legitimate interests, including direct marketing.
The right to withdraw consent — where we rely on consent, you may withdraw it at any time without affecting the lawfulness of prior processing.
To exercise any of these rights, please contact us at contact@redboxfinancial.com. We will respond within one calendar month.
Cookies
Our website uses cookies to collect standard internet log information and visitor behaviour data. We use this information to understand how visitors use our site and to improve the experience. Where cookies are not strictly necessary for the operation of the site, we will request your consent before placing them. You can control cookie settings through your browser at any time.
How we protect your data
We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or destruction. These include secure email practices, access controls on our systems, and confidentiality obligations on all staff and contractors.
Email is not an inherently secure medium. Please do not send sensitive financial or personal data by email unless you are comfortable doing so.
Complaints
If you are unhappy with how we have handled your personal data, please contact us in the first instance . You also have the right to lodge a complaint with the Information Commissioner's Office at ico.org.uk or by calling 0303 123 1113.
Changes to this policy
We may update this policy from time to time. The current version will always be published at redboxfinancial.com/privacy-policy. We will notify you of material changes where we have your contact details.